New rule on latecomers for final examination

By Chow Yong Neng, PhD 

exam-2We know that students who are taking written final examination in the examination venue have one common objective: to do their best to score as many marks as possible. They have the right to expect the examination venue to provide them with a peace and quiet environment throughout the duration of their final written examination.

However, there are many instances of disruption caused by late-comers to such examination. It is with the interest of the greater body of students taking their written final examination in mind that I have initiated a revision on the rules and regulations to deal with late-comers.

At the heart of the consideration before this change of the rule on late-comers was finalised was how best to impose penalties for late-comers to deter tardiness and yet not to give an impression of the College being too rigid in dealing with this problem.  We had decided to empower the Chief Invigilator to decide on all cases where the late-comers arrived at the examination venue beyond the 45 minutes maximum limit.

If students arrive late for an examination because of circumstances beyond their control such as being involved in a traffic accident, having their vehicles breakdown etc. they will have the chance to show evidence of their misfortune to the Chief Invigilator. The directive to the Chief Invigilator is simple: we err on the side of compassion and shall allow late-comers to enter the examination venue if they (late-comers) are able to show even one piece of evident in support of their case.

However, in fairness to the rest of the candidates taking the same paper, no extra time shall be given to any late-comers being allowed to sit for their examination regardless of which category of penalty that these students will receive. In some cases the Chief Invigilator will use a quarantine area for the late-comers.

As in all cases, there is an avenue to appeal. In this case an Examination Appeal Board has been set up to hear all appeal cases prior to the main Examination Board meetings. Any finding of the Examination Appeal Board shall be considered as final and not subject to further appeal. Hence students who need to file an appeal shall need to adhere to the timeline for such a process.

In view of the power of electronic gadgets and mobile phones today, we have now disallowed the use of all electronic devices apart from such equipment as calculators of the authorised models into the examination venue.

Please refer to the email sent to all users on July 14, 2016 for further information on the new examination rules and regulations.

To all diploma students taking their final examination I wish you good luck!